I don’t think any of use really think about our copiers until something goes wrong, am I right. There it sits in the corner churning copies out day in and day out, never asking for anything but some power and paper, OK and some toner, but that’s it. Then it stops or something goes wrong and we go into panic mode because we really can’t live without these machines anymore. All these machines need is some TLC. Try following these 8 tips on how to keep your copier running and see if you don’t get less down time…
1 – Turn It Off
When the unit is not being used, like over the weekend or after hours get in the habit of turning it off. If you have a cover, use it. If you don’t have a cover get one. This helps to keep dust out of the machine.
2 – Keep it Dry
Go to your local hardware store or wherever you purchase your office supplies from and invest in some Silica Gel Bags and place them in the copier paper tray. This will help to keep moisture out of the unit.
3 – Keep the Air Intake Clean
All copies have an air intake panel and most of them have a filter on the inside to clean the air as it is pulled into the copier. But you can never clean the air enough. You would not believe the amount of dust we find in copies and printers even though they all have filters on them. For added protection place a strip of cheesecloth over the opening and change it every month.
4 – Changing the Air Filter
We all know there’s an air filter in our copiers but how often do we change them? I’m betting not very often. For the best protection these should be changed every month. I know what your going to say, but the rep said once a year is plenty. It’s better in this case to be safe than sorry, changing every month will guaranty you are consistently pulling in nice clean air into the unit.
5 – Clean the Optics and Glass’s
You should be cleaning the optics (glass) and the slit exposure that is usually located next to the main copy glass and is about an inch wide. While your at it clean the document feeder area. These area’s should be cleaned every few weeks or month. You can use glass cleaner for the optics.
6 – Keep Paper Fresh
If the unit has been sitting for quite some time for whatever reason make sure to remove the old paper that’s been sitting in the tray collecting dust and moisture and replace it with fresh paper. Dust, dirt and grit will have settle on the top page and the last thing you want is to have those foreign particles going through the copier.
7 – Pressurized Air
Once a month take a can of air and blow out all of the dust and dirt from the paper trays. I’m going to mention this even though it seems obvious, take the paper out first!
8 – Clean the Paper Feed Tires
Have you ever had paper not feed through the ADF (auto document feeder), like it just stops? That happens because the paper feed tires have become slick and can’t grab the paper anymore. Don’t call the tech and pay all that money, the simple fix is to clean the rollers with soap and water. Prepare a damp rag with a little soap on it and run up the feed tires. When finished take a clean rage and dry them off. They should work fine after that.
Keeping a copier clean inside is critical for the unit to keep performing at peak efficiency. Keep in mind that all laser based copiers and MFP (multi-function printer) work on static electricity. An electronic charge is applied to the drum and paper every time a job goes though. Dust inside of the unit can become charged and then adhere to other areas of the copier where you don’t want it to be.
So take the time each month and perform these 8 simple cleaning tips and you will have fewer service calls and more trouble free copying. If you have any tips or tricks that you use on your copiers or printers let us know, the more we share with each other the better we all are.